Our Auxiliary Treasurer makes the deposits for the Gift Shop and the Auxiliary Bookkeeper pays all invoices and completes all tax forms for our Gift Shop. They are both paid by the Auxiliary.

Chris Delaughter wrote:

If you have a paid shop manager or DVS with managerial oversight in your gift shop, please share how your shop finances are handled. What person (title) or department pays invoices, bills customers, works up deposits, makes deposits, pays taxes, etc?  If handled by multiple people, please list who is responsible for what.  Many thanks!

We have a gift shop manager and a records & reports manager both of whom are paid by Volunteer Services.  The gift shop mgr receives all invoices, confirms receipt of merchandise and turns over to the r&r mgr. The r&r mgr pays invoices, balances the checkbook, prepares all financial reports and handles any collections from customers. Deposits are made by another member of the Volunteer Services staff so there's not one individual solely responsible for the money.  We have an independent auditor who prepares our tax returns.

We have a Treasury Team; three volunteers who handle the finances.  One receives all the requests and approves/writes checks, one who then checks his work and countersigns the checks and another who makes the deposits from the shop.

I do the monthly reporting to the facility accounting department.